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Welcome to the Schenectady County Historical Society’s Collection Database

The online Collections Database is a searchable catalog of works of books, archival material, and photos from the permanent collections of the Grems-Doolittle Library and Archives at the Schenectady County Historical Society.

The database contains 8,000+ records from our library and archives as well as links to digital images that are on our New York Heritage Digital Collections page.

Because of the large number of objects in our archival collection, not every item is represented in this database, but we are working to make it as complete as possible. If you have any questions or feedback, please send us an email at

Tips for Searching

Keyword Search

The Keyword Search button allows you to perform a general search across multiple fields for any catalog records online. Keyword searches use OR as the default connector between words (e.g. a search for Hanley Ranch will return records associated with Hanley OR Ranch). If you want to find records where both keywords are found, type in AND between the two words. To search for a specific phrase, be sure to put the phrase within quotes (e.g. "Rocky Pine Ranch"). You can also use the asterisk (*) as a wildcard (e.g. a search for histor* would come up with records containing history, histories, historical, etc.). Searches are not case sensitive.

Advanced Search

The Advanced Search button can help you be more specific with your search. You can search for a word or phrase within a particular search category or use multiple categories to further narrow down your search results. For example, searching White in the People field will bring up any records associated with a member of the White family, without having to sift through black & white photographs. You can also search People and Creator records through Advanced Search. Phrase searching with quotes and use of wildcards (*) are available in Advanced Search.

Catalog Searches (Archives/Libraries/Photos)

The catalog buttons can also help narrow down your search, by only searching with a selected catalog. If you only want to search for items in our archives, click the Archives button and type in your keyword(s) or phrase. You can also browse records within that catalog without performing a search. Phrase searching, wildcards (*) as well as AND/OR statements are available when performing catalog searches.